Beacon Hill's client is a global research university seeking an Executive Assistant.

• Location: Oakland, CA 94613
• Start: January 6, 2025
• Duration: Estimated a couple of months or longer
• Schedule: Monday–Friday, 8:00 AM – 4:30 PM
• Hourly pay: $28–$35/hour, depending on experience

Experience & Skills Required:

• Experience: 5+ years of executive assistance or administrative support experience
• Software Proficiency:
  • Microsoft Office Suite (including Outlook for calendaring)
  • Familiarity with Workday preferred
• Key Traits:
  • Takes initiative and anticipates needs
  • Forward-thinking and naturally identifies next steps
  • Highly organized and able to manage multiple priorities seamlessly

Responsibilities:

• Perform standard executive assistant tasks, including:
  • Calendar management (multiple calendars)
  • Scheduling and coordination
  • Document preparation
  • Anticipating needs and forward planning

Reporting Structure:

• Reports to the Associate Vice-President, Planning, Real Estate, & Facilities