Beacon Hill's client, an AmLaw 200 firm, is seeking a docketing administrator/specialist.

The Litigation Docket Administrator reports to the Senior Practice Support Manager in Orange County and is responsible for a variety of litigation support services primarily in three California offices and, as needed, throughout the firm, including serving as a calendar clerk, filing and retrieval of documents in local, state and federal courts and agencies; retrieval of requested documents from any available jurisdiction; service of papers; docketing and calendaring of legal papers from any office; and responding to questions from attorneys and staff regarding procedural aspects of any of the legal venues the firm may be engaged in.

• Location: Los Angeles, CA 90071, Irvine, CA 92614, San Francisco, CA 94111, or fully remote
• Start: ASAP
• Duration: 2 months
• Hours: 9:00 AM - 5:30 PM Pacific, with a 1-hour unpaid lunch
• Hourly pay: $35-$40 per hour

Qualifications:

Requirements:

• Education: Bachelor’s degree is preferred. Equivalent training and experience may substitute for education.

Experience:

• The position requires a minimum of five (5) years of directly relevant experience providing litigation docketing services and support, preferably in an AmLaw 100 law firm with offices in California.

Knowledge, Skills, and Abilities:

• Strong working knowledge of California Civil Practice Law and Rules, the Federal Rules of Civil and Appellate Procedure, and ability to navigate other bodies of rules and procedures as needed
• Demonstrated advanced knowledge of CompuLaw.
• Strong familiarity with California courts, locations, and general procedures.
• Good working knowledge of state and federal databases including PACER, and government agency websites as well as the advanced ability to use internet resources as a research tool
• Demonstrated ability to communicate clearly and effectively, both orally and in writing
• Ability to provide quality client service to both internal and external contacts
• Demonstrated ability to organize and prioritize work to meet deadlines and daily requirements
• Demonstrated problem-solving skills and ability to serve as an advisor to attorneys and staff
• Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic, and friendly manner to accomplish position functions and participate in team efforts
• Follow instructions effectively from a diverse group of clients, lawyers, and staff

Job Responsibilities: 

• Completes all assigned docketing and calendaring work in a timely and accurate manner.
• Reviews litigation documents for relevant dates and effectively using the docketing and calendaring system to index court documents and enter applicable dates.
• Serves and files documents electronically and on paper in area courts and agencies and in other jurisdictions as needed
• Assists Managing Clerk in providing firmwide calendar clerk services
• Utilizes process servers in assigned jurisdictions to effect service of summonses and subpoenas.
• Contributes to practice, department, and firm initiatives regarding effective litigation management
• Serves as liaison to state and federal court clerks, judges, agencies, and legal services vendors
• Dockets and calendars legal papers utilizing the firm-wide calendaring system, CompuLaw, and maintains and distributes litigation calendars
• Monitors changes to California state and federal litigation procedures, summarizing and communicating these to the California offices as appropriate
• Advises attorneys when requested regarding litigation procedures, the form and timing of pleadings and motions in California state and federal courts utilizing a combination of published court rules, individual judges’ procedures, telephone calls, and personal visits to appropriate court clerks
• Maintains database of California attorney electronic filing identification codes and passwords