Beacon Hill’s client, a an AmLaw 200 law firm, is seeking a Litigation Legal Secretary candidate for a temp role.  Interested candidates are encouraged to reply to this posting with an updated resume; those selected for next steps in our process will be contacted by a recruiter.  We look forward to hearing from you!

Location – Onsite in San Francisco, CA

Duration – Estimated to be several months

Hours – 9-5:30PM PST with a 1 hour lunch, 37.5 hour work week

JOB SUMMARY

The Legal Secretary is responsible for providing high quality and administrative and clerical support to a team of attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES*

•              Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software

•              Prepare new case reports, run conflict checks, open new files, and prepare check requests

•              State and Federal court filing experience a must, including E-Filing

•              Create tables of contents and tables of authorities

•              Prepare government documentation or closing materials, as appropriate for practice of team attorneys

•              Daily time entry, as directed by individual team members

•              Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department

•              Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate

•              Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys

•              Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders

•              Answer telephone calls, take notes/messages and redirect calls as appropriate

•              Coordinate travel arrangements for attorneys

•              Process reimbursements and vendor invoices

OTHER DUTIES AND RESPONSIBILITIES

•              Maintain client lists, contact lists and other electronic databases

MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities:

•              Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint)

•              Ability to type at least 60 wpm with a high degree of accuracy

•              Ability to work in a team environment with both attorneys and other colleagues

•              Ability to effectively communicate both verbally and in writing

•              Detail oriented with ability to handle multiple projects simultaneously and meet deadlines

•              Flexibility in daily schedule to meet Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed

Education:

•              Minimum high school diploma or equivalent; college degree a plus, but not required.

Experience:

•              Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.