Job Posting: Patent Prosecution Legal Secretary

Adams & Martin Group is seeking an experienced Patent Prosecution Legal Secretary for a full-time role at a prestigious law firm in San Francisco. This position offers excellent benefits and requires strong administrative and document processing support for attorneys and paralegals.

Key Responsibilities:

• Prepare and file patent application documents.
• Draft Office Action shells and client reports.
• Conduct patent research and obtain necessary documents.
• Track patent application statuses and prepare complex Excel spreadsheets.
• Manage client billing and coordinate invoicing processes.
• Provide confidential administrative support and manage calendars.
• Assist with correspondence and communication with clients and vendors.
• Handle travel and expense reconciliation.

Qualifications:

• High School Diploma required; some college or PLS Certification preferred.
• Minimum of 5 years in a law firm or related environment.
• Knowledge of legal terminology, electronic invoicing, and patent processes.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and legal software.
• Ability to multi-task and work independently as well as part of a team.
• COVID-19 vaccination required, subject to accommodation.

Working Conditions:

• Hybrid schedule: 3 days in-office, 2 days remote.
• Full-time, standard 5-day workweek with potential for additional hours as needed.