This position is no longer open for applications

Finance Operations Manager

Permanent, Full-Time

£45,000 to £55,000 depending on experience

Reading, Berks.

We are looking for an entrepreneurial business operations professional who will play a pivotal role in the smooth running of our office operations while also taking on significant finance related responsibilities. The ideal candidate will have a strong background in business operations management or office management and finance with some knowledge on HR processes for an SME business.

The successful person will be managing a small business support team that carry both finance and sales administration / purchasing responsibilities. The ideal person will come to the role with ideas on how to stream-line processes and improve the functionality and teamwork of this team to ensuring that day-to-day operations are efficient and cost-effective.

This exciting opportunity offers the right person the opportunity to expand the role and become an integral part of the management team.

Finance Responsibilities:

• Ordering and receiving cash to include the daily recording, counting and handling of secure petty cash, transferring data to Sage 50 and reconciling
• Working across multi-currency accounts using bank feed to update any transactions to Sage
• Tracking and recording the receipt of funds from export customers and then relaying this to logistics and sales to ensure the release of product for shipping
• Make payments to suppliers
• Manage accounts payable and receivable, ensuring timely and accurate processing of invoices and payments
• Prepare for payroll processing by third party ensuring compliance with HMRC regulations and accurate recording of staff compensation to include logging AL / sick leave / other
• Work alongside the accountant to prepare of monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements.
• Work closely with external accountants to ensure accurate and timely submission of VAT returns, annual accounts, and other statutory filings.
• Work with business owners to monitor and manage company budgets, tracking expenses and identifying cost-saving opportunities.
• Reconcile bank statements and maintain accurate financial records using SAGE50 accounting software
• Assist in financial forecasting, budgeting, and financial planning processes.
• Ensure compliance with all financial regulations and best practices.

Operations Responsibilities:

• Receive all company requests for holiday / leave & ensure this is tracked and appropriately recorded
• Assist line managers with any HR issues to include advising where needed on appropriate protocol and processes
• Oversee all daily operations relating to finance and HR, ensuring a well-organised, efficient, and productive workplace
• Hold overarching responsibility for the ordering or office supplies, stationary etc
• Coordinate with external vendors and service providers, managing contracts and maintaining relationships
• Oversee a small function that is responsible for organising and coordinating company events, meetings, and staff activities
• Oversee and ensure the implementation of office policies, procedures, and standards, ensuring compliance working alongside the internal health and safety officer
• Act as the first point of contact for office-related queries, providing support to staff as needed
• Manage and supervise administrative staff, ensuring high performance and job satisfaction

About you:

• Experience in a team leadership or management role
• Knowledge of HR principles applicable to an SME
• Strong knowledge of bookkeeping and accounting principles, with a relevant qualification (e.g., AAT, ACCA part-qualified) being an advantage.
• Proficiency in accounting software (Sage 50) and Microsoft Office Suite (especially Excel).
• Excellent organisational and multitasking skills, with the ability to prioritise tasks effectively.
• Strong communication skills, both written and verbal, with the ability to liaise confidently with staff at all levels.
• High level of integrity and confidentiality, particularly in handling sensitive financial information.
• Attention to detail and accuracy, with strong problem-solving abilities.

If this role sounds like the perfect challenge for you, we would love to hear from you!