This position is no longer open for applications

The Opportunity

My client is a young growing organisation in the shipping industry. They are currently expanding and is looking to hire an experience Senior Executive Officer in the CEO Office. This role is responsible for the smooth and efficient operation of the CEO’s office to enable the CEO to focus on business growth and sustainability.  This role will also play an important role be supporting the broader Leadership team remain a high performing team and deliver on their broader goals.     

The Talent 

• At least 8 years in Administration, Coordinator or Project roles
• Ideally has performed in similar role, particularly supporting a  CEO/Managing Director and/or Board of Directors, or other senior stakeholders
• Strong knowledge and competency in MS Office
• Demonstrate exceptional written, communication and presentation skills at a senior level e.g.  effective and confident drafting internal and external communications and correspondence for CEO/Senior Stakeholder
• Conceptual thinking ability
• Impeccable interpersonal skills and high attention to detail
• Excellent organisational and project coordination skills
• Experience in a progressive, fast paced and commercially oriented organisation
• Ability to work autonomously and without direction
• Has dealt with highly sensitive issues and strictly confidential matters
• Has managed projects and initiatives to prescribed timeframes
• Experience in providing, overseeing or coordinating secretariat duties
• Experience in financial reporting, analysis and budget management

The Job

Executive Support

• End to end coordination of the CEO’s schedule, correspondence, appointments, meetings, travel arrangements, communications and other business requirements
• Prepare and/or review high level and complex written correspondence, organisational communication messages, proposals, papers and presentations
• Ensure CEO is briefed on key priority matters as required in liaison with other functional areas
• Create and manage an effective e-filing system for CEO (emails and other electronic documents) that is easily understandable and accessible
• Support Leadership Team members with queries, documents, CEO availability, and other relevant requests
• Receive and host visitors to the CEO Office, or for Board/Leadership meetings
• Provide guidance and expertise relative to the smooth and efficient functioning of the CEO’s office and suggestions for other functional areas
• Manage all internal and external leadership team meetings and workshops, including arrangement of venues, agendas, minutes, papers and matters arising

Project Coordination and Support

• Participate in or drive key project initiatives as required
• Scope, develop and implement project plans as required
• Conduct research and analysis in accordance with project requirements
• Facilitate the delivery of successful projects in an effective, efficient and confidential manner

Budget and Financial Coordination

• Facilitate and manage CEO’s budget requirements and monitor accordingly
• Work with finance to support scheduling of annual budget preparation and review process in line with CEO and Board schedule
• Coordinate key financial and expenditure reports as required for CEO
• Generate purchase orders, as required, and coordinate the payment of approved invoices in a timely and efficient manner

Corporate Secretary Support & Holding Company Matters

• Drive timelines for presentation of agendas and papers for Leadership and Board meetings
• Take and prepare minutes for Board Meetings
• Prepare and circulate Board Resolutions
• File all board papers and signed Board Resolutions
• Provide accounting and secretarial support for all holding companies
• Oversee holding company bank accounts and payment of invoices
• Display a high level of emotional intelligence and maturity
• Ability to remain cool and composed under pressure
• A natural individual leader
• Foresee and proactively act on issues and challenges
• Thrive in a fast paced and dynamic environment
• Flexible and adaptable - managing competing demands, including working hours outside of core business, as required.
• Has “can do” attitude to enthusiastically solve problems
• High quality and work standards
• Confident and diplomatically forthright

Office Management Oversight

• Oversee Office Management and the establishment of new offices or refurbishments in partnership with relevant leaders across the region
• Manage and give guidance and support to all Office Managers and their oversight and day-to-day management of offices.
• Training, mentoring and supervising Office Managers in order to ensure overall efficiency of daily office operations

How To Apply?
Interested applicants kindly forward the latest copy of your resume in Ms Word format (with details of your last drawn and expected salaries) to kxu@morganmckinley.com.sg
Only shortlisted candidates will be notified.
 

Xu Hongshun Kevin
Associate Manager - Accounting & Finance | Human Resources
EA License No: 11C5502
Personnel Registration No.: R1110983