• Are you a motivated, customer-focused individual who can take the initiative, and provide excellent administration and event compliance?
• Do you have experience in event or engagement coordination and an understanding of event related equipment and technology?
• Can you work as part of a team as well as having individual responsibilities?

Mō Te Herenga Waka - About our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting an Engagement and Events Adviser on a permanent, full-time basis. The role will be responsible for the organisation and delivery of key University events with a specific focus on events to support our Development Office.

Key responsibilities: 

• Organise and deliver events both internally and externally.
• Prepare and coordinate written materials such as invitations, budgets, guest lists and briefs.
• Contribute to the planning and organisation of graduation.

Ō pūmanawa - About you

You will:

• Be a motivated, customer-focused individual who can take the initiative, and provide excellent administration and event compliance.
• Thrive in this role with an excellent manner with people, strong attention to detail, and self-management skills.
• Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team.
• Need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff.
• Be able to remain calm under pressure and thrive working with a diverse range of stakeholders.

Key requirements: 

• Experience in event or engagement coordination.
• An understanding of event related equipment and technology.
• Demonstrated experience of developing and maintaining effective relationships.
• Proven ability to follow detailed protocols and instructions.
• Capability to work as part of a team as well as having individual responsibilities.
• Able to attend after hours’ functions on a regular basis.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

Our team is fast-paced, likes sharing ideas, and working in a collaborative style. The delivery of events at a university is incredibly rewarding. We engage with a wide range of stakeholders, from alumni, donors, University staff and students as well as members of Government, the Diplomatic Corp and visiting dignitaries.

The University has flexible working arrangements. Due to the nature of events work this is a front facing role requiring staff to be onsite for events including after-hours. The Development and Alumni Relations Office team’s practice is remote working up to one day a week in consultation with your manager.

There are many benefits to working at Te Herenga Waka - Victoria University of Wellington, including being part of New Zealand’s top research university.

Role description - Click here to see further information, including salary.

Close date for vacancy: 01 November 2024. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.

Contact details for vacancy: If you have any questions regarding this role please get in touch with Leah Johanson (027 563 6770, leah.johanson@vuw.ac.nz). But applicants should follow all steps listed below. 

Important - application steps and information

Download and complete the University Application Form, please include the position title and reference number (Engagement and Events Adviser, #2126). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University Application Form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.