This position is no longer open for applications

Role: PA / Administrator

Location: Gloucester

Salary: £17.21 per hour

 

About the role

To provide pro-active and coherent organisational assistance to their manager to optimise the proficiency of that manager. Provides a professional interface between that individual and their department, the company, and all external individuals agencies. Performs various duties of a responsible and confidential nature, often to deadlines. Maintains highly confidential information and files and effectively organises and expedites the flow of work through the manager’s office

 

Key Responsibilities

• The nature of the relationship between a Deputy Senior Head of Function and their PA demands


• exceptional levels of trust and confidence to protect the integrity of the senior manager.


• PAs will have minimal supervision on a day-to-day basis they are required to take initiative to ensure that tasks are met within acceptable timeframes.


• The post holder will report specifically to a designated manager to ensure that conflicting priorities can be managed and for purposes of authorising expenses etc.


• Any confidential and/or sensitive information which the PA comes across must be treated respectfully and with integrity.


• Key interfaces must be managed, to ensure the smooth operational running of the manager’s office.


• PA support can be provided to more than one manager.

 

Qualifications

• GCSE / National Qualification standards (or equivalent) especially English Language


• RSA Grade II (or equivalent) Typing qualification


• Organisational skills -can organise complete complex events considering business and personal priorities and best use of Manager’s time.


• Influencing skills can make things happen and get results without alienating others


• People skills: maintains high level of mutual trust with the Manager(s), regularly liaises professionally with others


• Previous secretarial / PA experience supporting senior managers


• Proof of excellent organisational skills; be able to prioritise and enjoy working in a team environment as well as on their own


• Be able to demonstrate problem-solving skills, taking initiative, strong interpersonal skills,

 

Specific Skills

• Be able to maintain a cheerful temperament when under pressure


• Quickly establishes a rapport with business managers, teams, and peers


• Pays attention to detail


• Ability to communicate effectively with all levels of the organisation both written and verbally


• Recognises the need for and respects confidentiality


• Is adaptable to new situations tasks and quickly learns new information


• Ability to work to and achieve deadlines


• Strong organisational skills and the ability to prioritise and organise own work to a daily/weekly schedule


• Co-operates, works with, and supports team members to achieve team department goals.

Experience

• Previous secretarial experience using MS Office IT Packages