Project PA/Coordinator                         Romsey                        £28/£32k (DOE)

 Are you seeking a meaningful role with a company that delivers innovative products and solutions that make a genuine difference in people’s lives? We are looking for an experienced Project PA/Coordinator to join the collaborative Client Services team. In this role, you will assist associates with diary management, event planning, and project coordination.

If you’re eager to contribute to a forward-thinking business alongside a compassionate and dynamic team, this opportunity is tailor-made for you.

Key Responsibilities

• Provide diary management assistance, including international travel arrangements, visa applications, vaccination/testing adherence, itinerary preparation, and timely delivery of materials.
• Regularly review associate's schedules to ensure optimal resource allocation.
• Coordinate with clients to organise events and execute projects seamlessly.
• Conduct account management calls with associates to review pipeline data and define actionable plans.
• Support sales opportunities through proposal creation, call coordination, and query resolution.
• Collaborate with the team to distribute and manage delivery materials.
• Schedule coaching sessions and workshops.
• Participate in weekly pipeline review meetings.
• Assist with larger client project preparation and delivery.
• Submit monthly associate expense receipts, assign project codes, and address finance-related queries.
• Draft assignment contracts for associates before work commencement.
• Support finance data reconciliation and ensure accurate associate invoicing.
• Host and facilitate Associate engagement sessions.
• Provide ad-hoc off-site project support.
• Cover telephone and office rota duties as needed.

 Skills and Competencies

• Ability to work effectively in a fast-paced environment, demonstrating flexibility, proactive problem-solving, and adaptability.
• Strong organisational, time-management, and prioritisation skills.
• Proven ability to independently manage workloads and meet deadlines.
• Quick learner with a commitment to continuous improvement.
• Confident in implementing best practice processes.
• Experience working with senior stakeholders.
• Commercially driven with excellent attention to detail.
• Strong written and verbal communication skills, including handling client data and engaging with diverse stakeholders.
• Capacity to build and maintain positive relationships, while managing tensions constructively.
• Responsive to last-minute changes and tight deadlines.
• Commitment to delivering an outstanding customer experience with a client-first approach.
• Enthusiasm for personal development and growth.

Experience and Qualifications

• Minimum of two years in a similar personal/executive assistant or project management role.
• Experience in project coordination and/or management.
• High proficiency in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, Planner, and Forms.
• Strong IT skills and the ability to operate across multiple platforms.
• Educated to degree level or equivalent.

 The company offer excellent benefits which include personal and professional development training. Well-being initiatives, competitive holiday allocation and a non-contractual bonus scheme to mention just a few. There may also be an opportunity for hybrid working after the probation period. 

Please send your CV in the first instance.