Project PA/ Coordinator (J4188) Romsey, England

Salary: GBP28000 - GBP32000 per annum + on-site parking

Project PA/Coordinator                         Romsey                        £28/£32k (DOE)

 Are you seeking a meaningful role with a company that delivers innovative products and solutions that make a genuine difference in people’s lives? We are looking for an experienced Project PA/Coordinator to join the collaborative Client Services team. In this role, you will assist associates with diary management, event planning, and project coordination.

If you’re eager to contribute to a forward-thinking business alongside a compassionate and dynamic team, this opportunity is tailor-made for you.

Key Responsibilities

  • Provide diary management assistance, including international travel arrangements, visa applications, vaccination/testing adherence, itinerary preparation, and timely delivery of materials.
  • Regularly review associate's schedules to ensure optimal resource allocation.
  • Coordinate with clients to organise events and execute projects seamlessly.
  • Conduct account management calls with associates to review pipeline data and define actionable plans.
  • Support sales opportunities through proposal creation, call coordination, and query resolution.
  • Collaborate with the team to distribute and manage delivery materials.
  • Schedule coaching sessions and workshops.
  • Participate in weekly pipeline review meetings.
  • Assist with larger client project preparation and delivery.
  • Submit monthly associate expense receipts, assign project codes, and address finance-related queries.
  • Draft assignment contracts for associates before work commencement.
  • Support finance data reconciliation and ensure accurate associate invoicing.
  • Host and facilitate Associate engagement sessions.
  • Provide ad-hoc off-site project support.
  • Cover telephone and office rota duties as needed.

 Skills and Competencies

  • Ability to work effectively in a fast-paced environment, demonstrating flexibility, proactive problem-solving, and adaptability.
  • Strong organisational, time-management, and prioritisation skills.
  • Proven ability to independently manage workloads and meet deadlines.
  • Quick learner with a commitment to continuous improvement.
  • Confident in implementing best practice processes.
  • Experience working with senior stakeholders.
  • Commercially driven with excellent attention to detail.
  • Strong written and verbal communication skills, including handling client data and engaging with diverse stakeholders.
  • Capacity to build and maintain positive relationships, while managing tensions constructively.
  • Responsive to last-minute changes and tight deadlines.
  • Commitment to delivering an outstanding customer experience with a client-first approach.
  • Enthusiasm for personal development and growth.

Experience and Qualifications

  • Minimum of two years in a similar personal/executive assistant or project management role.
  • Experience in project coordination and/or management.
  • High proficiency in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, Planner, and Forms.
  • Strong IT skills and the ability to operate across multiple platforms.
  • Educated to degree level or equivalent.

 The company offer excellent benefits which include personal and professional development training. Well-being initiatives, competitive holiday allocation and a non-contractual bonus scheme to mention just a few. There may also be an opportunity for hybrid working after the probation period. 

Please send your CV in the first instance.

 

 

 

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